BILL NUMBER: AB 1668 INTRODUCED BILL TEXT INTRODUCED BY Assembly Member Leno FEBRUARY 23, 2007 An act to add Section 11541.1 to the Government Code, relating to information technology. LEGISLATIVE COUNSEL'S DIGEST AB 1668, as introduced, Leno. Information technology: open-document software. Existing law sets forth the requirements for the acquisition of information technology goods and services, and establishes the duties and responsibilities of the Department of Technology Services. This bill would require all state agencies, beginning on or after January 1, 2008, to create, exchange, and preserve all documents, as specified, in an open extensible markup language-based, XML-based file format, and to start to become equipped to receive any document in an open, XML-based file format, as specified. The bill also would require the Department of Technology Services to evaluate, as specified, all open, XML-based file formats and to develop guidelines, as specified, for state agencies in using open, XML-based file formats. Vote: majority. Appropriation: no. Fiscal committee: yes. State-mandated local program: no. THE PEOPLE OF THE STATE OF CALIFORNIA DO ENACT AS FOLLOWS: SECTION 1. Section 11541.1 is added to the Government Code, to read: 11541.1. (a) Beginning on or after January 1, 2008, all documents, including, but not limited to, text, spreadsheets, and presentations, produced by any state agency shall be created, exchanged, and preserved in an open extensible markup language-based, XML-based file format, as specified by the department. When deciding how to implement this section, the department in its evaluation of open, XML-based file formats shall consider all of the following features: (1) Interoperable among diverse internal and external platforms and applications. (2) Fully published and available royalty-free. (3) Implemented by multiple vendors. (4) Controlled by an open industry organization with a well-defined inclusive process for evolution of the standard. (b) Beginning on or after January 1, 2008, state agencies shall start to become equipped to accept all documents in an open, XML-based file format for office applications, and shall not adopt a file format used by only one entity. (c) The department shall develop guidelines for state agencies to follow in determining whether existing electronic documents need to be converted to an open, XML-based file format. The department shall consider all of the following: (1) The cost of converting electronic documents. (2) The need for the documents to be publicly accessible. (3) The expected storage life of the documents.