BILL ANALYSIS Ó SB 8 Page 1 Date of Hearing: June 21, 2011 ASSEMBLY COMMITTEE ON HIGHER EDUCATION Marty Block, Chair SB 8 (Yee) - As Amended: June 15, 2011 SENATE VOTE : 38-1 SUBJECT : Public records: auxiliary organizations and UC campus foundations. SUMMARY : Requires records maintained by an auxiliary organization of the California State University (CSU), California Community Colleges (CCC), and CCC districts and a campus foundation of the University of California (UC) be available to the public consistent with the California Public Records Act (CPRA), excepting specified donor information. Specifically, this bill : 1)Finds that CSU and CCC auxiliaries and UC foundations are independently governed, legally separate entities that are essential and integral to the missions of CSU, CCC, and UC, respectively. 2)Requires records, as defined, maintained by a CSU or CCC auxiliary organization or UC campus foundation to be made available to the public and requires the entities to follow specified timelines and procedures for responding to public records requests, consistent with CPRA. 3)Exempts from disclosure the following records maintained by a CSU or CCC auxiliary or UC campus foundation: a) Existing CPRA exemptions as set forth in Government Code § 6254-6255, inclusive; b) Information that would disclose the identity of a donor, prospective donor, or volunteer; c) Personal financial information and gift and estate planning information of a prospective donor or volunteer; d) Personal information related to a donor's private trusts or a donor's private annuities administered by an auxiliary or campus foundation; SB 8 Page 2 e) Information related to fundraising plans, fundraising research, and solicitation strategies to the extent these activities are not already protected under existing law, as specified; and, f) The identity of students and alumni to the extent that this information is already protected, excluding a part-time or full-time employee of the auxiliary or campus foundation or a student who participates in a legislative body of a student body organization, as defined. 4)Stipulates that these provisions do not exempt disclosure of the following information: a) The amount and date of a donation; b) Any donor-designated use or purpose of a donation and any other donor-designated restrictions on the use of a donation; c) The identity of a donor who, in any fiscal year, makes a gift or gifts, in a quid pro quo arrangement, where either the value of the benefit received is greater than $2,500, adjusted for inflation as specified, or the benefit would be impermissible under existing law; d) Self-dealing transactions as set forth in existing law, as specified; and, e) Any instance in which a volunteer or donor of a gift is awarded, within five years of the date of the service or gift, a contract from the auxiliary or campus foundation that was not subject to competitive bidding. 5)Authorizes proceedings for injunctive or declarative relief to enforce the right to inspect or receive a copy of a record maintained by an auxiliary or campus foundation, including the awarding of attorney's fees, consistent with the authority provided in CPRA. 6)Provides that when an auxiliary or campus foundation disclose a record that is exempt from this bill, this disclosure shall constitute a waiver for the exemptions specified in this bill, excluding the following information: SB 8 Page 3 a) Disclosures made to a donor or prospective donor with regard to that donor's donation or prospective donation to an auxiliary organization; b) Disclosures made to a volunteer or prospective volunteer with respect to that volunteer's services being provided to the auxiliary organization; c) Disclosures made through other legal proceedings or as otherwise required by law; d) Disclosures within the scope of a disclosure required by law that limits disclosure of specified writings to certain purposes; e) Disclosures to an auditor conducting an audit, as defined; or f) Disclosures to a bank or similar financial institution, as specified. 7)Provides that these provisions do not apply to any records subject to a request made pursuant to CPRA. 8)Defines a UC campus foundation as the following corporations organized under the laws of the State of California: University of California, Berkeley Foundation, UC Davis Foundation, The University of California, Irvine Foundation, The UCLA Foundation, University of California, Merced Foundation, UC Riverside Foundation, UC San Diego Foundation, University of California, San Francisco Foundation, UC Santa Barbara Foundation, UC Santa Cruz Foundation, and any other foundation authorized by the Regents of the University of California. EXISTING LAW : 1)Authorizes UC, CSU, and CCC to form auxiliary organizations for the various purposes related to their educational mission and defines CSU and CCC auxiliaries. (Education Code § 72670.5, § 89900 et seq.) 2)Establishes CPRA, which requires state and local agencies to make their records available for public inspection and to make SB 8 Page 4 copies available upon request and payment of a fee unless those records are exempt from disclosure. (Government Code § 6250 et seq.) FISCAL EFFECT : Unknown. This bill has been tagged non-fiscal by Legislative Counsel. COMMENTS : This bill has been double-referred to the Assembly Governmental Organization Committee. Need for this bill . According to the author, the public has been unable to hold auxiliaries and foundations accountable for their activities, yet these quasi-governmental entities provide the same types of essential services to students and the public that the colleges and universities provide. Moreover, these entities use public resources to perform their activities, e.g., university office space, equipment, personnel, etc. Auxiliaries and campus foundations . CSU and CCC auxiliary organizations and UC campus foundations are formed to further the educational missions of their institutions. Examples include alumni groups, student associations, faculty organizations, and groups that bear the name of the particular college or university or campus. These groups operate as nonprofit public benefit corporations chartered under the California Nonprofit Public Benefit Corporation Law and must meet certain standards of operation such as: (1) auditing and financial reporting procedures with oversight by a certified public accountant; (2) expenditures that are in accordance with policies delineated by the governing body; (3) meetings of boards and committees that are open to the public; and (4) conformity of operational procedures with regulations established by the governing body. UC auxiliaries differ from those at CSU and CCC; they engage in commercial-type activities, such as parking operations and certain athletics department operations, that are not separate, independent entities. As such, these "auxiliary enterprises" are already subject to CPRA. Background . A 2001 court decision, CSU Fresno Association v. Superior Court, found that CPRA applies only to state agencies and would need to be specifically applied to campus auxiliary organizations in statute. In the past decade, there have been numerous attempts to obtain records from CSU auxiliary SB 8 Page 5 organizations that have been denied and several legislative attempts to directly apply CPRA to auxiliaries and campus foundations (SB 218, Yee, 2010 and SB 330, Yee, 2009) that either died in the legislative process or were vetoed over concerns about the appropriateness of subjecting private organizations to CPRA and jeopardizing these entities' ability to raise funds. New approach . This bill is the result of negotiations between the author, the sponsors (the California Newspaper Publishers Association and the California Faculty Association), UC, CSU, and CCC. This new approach does not subject auxiliaries and campus foundations to CPRA; instead, this bill recreates and applies CPRA provisions to these entities in the Education Code. This bill also exempts donor information unique to these entities from disclosure, except under specified circumstances. CPRA . CPRA presumes that all records held by government are accessible to the public unless expressly made exempt from disclosure. It gives members of the public two main rights: the right to inspect records free of charge and the right to obtain a copy of records after paying for the direct costs of duplication or a statutory fee. The law gives agencies time periods for responding to a request; once a request is made, the agency must either produce the records in a reasonable amount of time, as specified, or justify its decision to withhold the record by showing that the record is exempt under an express provision of law or that the public interest in disclosure of the record is clearly outweighed by the public interest in nondisclosure. There are 30 general categories of documents or information that are exempt from disclosure, essentially due to the character of the information. CPRA allows a member of the public to sue to enforce the law and provides that a prevailing plaintiff can recover attorney fees and costs of bringing the suit. Donor exemptions . As noted above, UC and CSU opposed previous legislation due to concerns about the possible "chilling effect" on donor and volunteer contributions. This bill exempts from disclosure information that would disclose the identity of a donor, prospective donor, or volunteer, except for the following: 1)The amount and date of a donation; SB 8 Page 6 2)Any donor-designated use or purpose of a donation and any other donor-designated restrictions on the use of a donation; 3)Self-dealing transactions as set forth in existing law, as specified; 4)Any instance in which a volunteer or donor of a gift is awarded, within five years of the date of the service or gift, a contract from the auxiliary or campus foundation that was not subject to competitive bidding; and, 5)The identity of a donor who, in any fiscal year, makes a gift or gifts, in a quid pro quo arrangement, where either the value of the benefit received is greater than $2,500, adjusted for inflation as specified, or the benefit would be impermissible under existing law. This provision is designed to exclude season ticketholders for athletic events, who often must donate a specified amount (usually $10,000 to $12,500) above the cost of their tickets in order to receive preferred seats. Since the IRS values these contributions at 20% of the value of the donation, $2,500 was selected to ensure that this bill did not capture these donors who participate in well-publicized fundraising campaigns. This bill differs slightly from CPRA in that it adds information supplied as part of an audit or to a financial institution to the list of items that do not constitute a waiver from the exemptions specified in this bill. Clarifying amendments . 1)The definition of CCC auxiliary organizations should be clarified, as follows, since the CCC Foundation is not an independently governed corporation. 72670.01 (c) The auxiliary organizations that operate on the campuses of California Community Colleges areindependently governed corporations that arelegally separate from the California Community Colleges. 2)CCC has requested language referencing the existing exemption for trade secrets in the Civil Code, consistent with the mention in Section 89916.5 in this bill governing CSU, as follows: SB 8 Page 7 72696.5 (a) Notwithstanding any provision of law, trade secrets, as defined in Section 3426.1 of the Civil Code, shall not be subject to disclosure. This information shall be redacted from auxiliary organization records before disclosure. (b) For purposes of this section, "trade secrets" means information, including a formula, pattern, compilation, program, device, method, technique, or process, that does both of the following: (1) Derives independent economic value, actual or potential, from not being generally known to the public or to other persons who can obtain economic value from its disclosure or use. (2) Is the subject of efforts that are reasonable under the circumstances to maintain its secrecy. REGISTERED SUPPORT / OPPOSITION : Support Academic Professionals of California American Federation of State, County and Municipal Employees California Aware California Broadcasters Association California Faculty Association California Federation of Teachers California Newspaper Publishers Association California Nurses Association California State Pipe Trades Council California State University California Teachers Association CalTax Coalition of California Utility Employees Eric Mar, District 1 Supervisor, San Francisco International Brotherhood of Electrical Workers International Union of Elevator Constructors Pacific Media Workers Guild University of California University of California Student Association Utility Workers Union of America Western States Council of Sheet Metal Workers Opposition None on file. SB 8 Page 8 Analysis Prepared by : Sandra Fried / HIGHER ED. / (916) 319-3960