BILL ANALYSIS                                                                                                                                                                                                    Ó






                             SENATE JUDICIARY COMMITTEE
                         Senator Hannah-Beth Jackson, Chair
                              2013-2014 Regular Session


          SB 1041 (Jackson)
          As Amended March 28, 2014
          Hearing Date: April 8, 2014
          Fiscal: Yes
          Urgency: No
          RD


                                        SUBJECT
                                           
                                  Business: Filings

                                      DESCRIPTION  

          This bill would make various technical, non-substantive, and  
          clarifying changes throughout the Corporations Code in  
          preparation for the Secretary of State's (SOS) automated filing  
          system.  These changes include, among other things: 
           requiring that the SOS prescribe forms for the resignation of  
            agents for service of process;  
           harmonizing statutes relating to the resignation of agents for  
            service of process to provide consistency across different  
            types of business entities;
           authorizing the SOS to remove and destroy records relating to  
            agent resignations if a new agent for service of process is  
            designated, as specified; 
           clarifying the necessary signatures for various business  
            filings; 
           clarifying when foreign limited liability company registration  
            cancellations are effective;  
           clarifying situations wherein a penalty for otherwise  
            delinquent annual statements would not be applied; 
           striking requirements for the provision of additional copies  
            of specified filings; and 
           correcting various internal cross references. 

                                      BACKGROUND  

          The California Corporations Code provides for the formation and  
          governance of various business entities, including corporations,  
          associations, partnerships, limited partnerships, limited  
                                                                (more)



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          liability companies, and limited liability partnerships.  Each  
          of these businesses must file certain documents with the SOS in  
          order to form and stay in good standing with the state.  These  
          include articles of incorporation, annual statements, and more.   
          The California Business Connect Project is a project set to  
          automate current processes within the SOS office, and allow for  
          all business instruments to be filed and accessed online, on an  
          around the clock basis. 

          The California Business Connect Feasibility Study Report,  
          approved by the California Technology Agency in April of 2011,  
          provides an overview of the problem faced by California with  
          respect to its current business filings system.  The reliance on  
          manual labor and hard copies makes it not only increasingly  
          difficult to comply with current mandates and new mandates that  
          are created by law, but it also makes these vital business  
          records prone to human error and at risk of irreparable  
          destruction.  (California Business Connect Feasibility Study  
          Report, March 2011, page 4.)  "SOS staff pointed out that the  
          filing systems are so archaic, that in many cases, there is no  
          backup.  The systems contain only a single paper copy of each  
          recording for Limited Liability Companies (LLCs), Limited  
          Partnerships (LPs), and general partnerships for the generations  
          of filings that make up much of the state's legally organized  
          small businesses.  This means that in the event of a disaster,  
          such as a fire, the permanent records of hundreds of thousands  
          of California businesses may be wiped out." (Id.) 

          This bill, sponsored by the Secretary of State, Debra Bowen,  
          would make numerous technical, non-substantive, and clarifying  
          changes throughout existing law to assist in the development of  
          this automation project.  

                                CHANGES TO EXISTING LAW
           
          1.    Existing law  provides that any statement or certificate of  
            conversion must be executed and acknowledged by those officers  
            of the converting corporation as would be required to sign an  
            officers' certificate (i.e. a certificate signed and verified  
            by the chairman of the board, the president or any vice  
            president and by the secretary, the chief financial officer,  
            the treasurer or any assistant secretary or assistant  
            treasurer), and that the statement or certificate of  
            conversion must state specified information, including the  
            name and the Secretary of State's (SOS) file number of the  
            converting corporation, among other things.  (Corp. Code Sec.  
                                                                      



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            1155(b).) Existing law includes a similar provision for the  
            conversion of a flexible purpose corporation. (Corp. Code Sec.  
            3304.)

             This bill  would require the above statements or certificates  
            of conversion to also state the name and street address of the  
            corporation's or converting entity's agent for service of  
            process.  If a corporation is designated as the agent, as  
            specified, the bill would not require any address to be set  
            forth. 

          2.    Existing law  permits an agent designated for service of  
            process, as specified, to file a signed and acknowledged  
            written statement of resignation as such agent. At that point,  
            the authority of the agent to act in such capacity ceases and  
            the SOS is required to give, forthwith, written notice of the  
            filing of the statement of resignation by mail to the  
            corporation, as specified.  (Corp. Code Secs. 1503(a),  
            6211(a), 8211(a), 12571(a), 15901.16(d)(2), 16309(b),  
            17701.15(a)-(b), 18210; Fin. Code Sec. 14101.6 (e).)  
             Existing law  , in relevant part, also provides that under  
            regulations adopted by the SOS, the resignation of an agent  
            may be effective if the agent disclaims having been properly  
            appointed as the agent.  (Corp. Code Secs. 1503(b), 6211(b),  
            8211(b), 12571(b); Fin. Code Sec. 14101.6(g).) 

             This bill  would amend the above provisions to require that the  
            resignation be made on a form prescribed by the SOS that  
            includes the name of the business entity, the SOS's file  
            number for the business entity, the name of the resigning  
            agent for service of process, and a statement that the agent  
            is resigning or a statement by the agent disclaiming having  
            been properly appointed as the agent.  This bill would also  
            amend those provisions to specify that the SOS shall mail or  
            otherwise provide written notice of the filing of the  
            statement of resignation to the corporation, as specified. 

             This bill  would also amend each of the above sections to  
            authorize the SOS to destroy or otherwise dispose of any  
            resignation filed pursuant to the above provisions after a new  
            form is filed, as specified, replacing the agent for service  
            of process that has resigned. 

             This bill  would extend those provisions authorizing the  
            resignation of an agent if the agent disclaims having been  
            properly appointed as the agent to limited partnerships,  
                                                                      



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            partnerships, limited liability companies, foreign limited  
            liability companies, and unincorporated associations. 

             This bill  would extend similar provisions to limited liability  
            partnerships and foreign limited liability partnerships,  
            allowing for the resignation of an agent for service of  
            process (including where the person disclaims having been  
            properly appointed as the agent) and authorizing the SOS to  
            destroy or otherwise dispose of any resignation filed after a  
            new form is filed, as specified, replacing the agent for  
            service of process that has resigned.  This bill would also  
            require these limited liability partnerships and foreign  
            limited liability partnerships to promptly file an amended  
            registration designating a new agent if an individual who has  
            been designated agent for service of process dies, resigns, or  
            no longer resides in the state or if the corporate agent for  
            that purpose resigns, dissolves, withdraws from the state,  
            forfeits its right to transact intrastate business, has its  
            corporate rights, powers, and privileges suspended, or ceases  
            to exist. 

          3.    Existing law  , in relevant part, allows a foreign  
            corporation (other than a foreign association) not transacting  
            intrastate business to register its corporate name with the  
            SOS, as specified.  Existing law also allows for renewal of  
            such registration, as specified.  (Corp. Code Sec. 2101.)

             This bill  would allow a foreign corporation to cancel the  
            registration of its corporate name by delivering to the SOS,  
            on a form prescribed by the SOS for filing, a certificate of  
            cancellation of a foreign name registration signed by a  
            corporate officer containing the name of the corporation and  
            the SOS's file number for the corporation. 

          4.    Existing law  governs certain applications that a foreign  
            corporation must file with the SOS to obtain a certificate of  
            qualification to transact intrastate business in this state  
            (Section 2105), to change its name or make a change affecting  
            an assumed name (Section. 2107), or to surrender its right to  
            engage in that intrastate business (Section 2112), and  
            requires that a corporate officer sign the relevant statement  
            and designation or the requisite certificate of surrender for  
            those applications.  (Corp. Code Secs. 2105, 2107, 2112.)  

            This bill  would clarify the signature authority by amending  
            the above provisions to add that if the foreign association  
                                                                      



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            has no officers, such statements and designations or  
            certificate of surrender are to be signed by a trustee.  In  
            the case of a change of name, the bill would also allow for  
            provision of a trustee's certificate, if applicable, in place  
            of the officer's certificate that is otherwise required to be  
            annexed to an amended statement and designation under existing  
            law. 

          5.    Existing law  requires the SOS to provide a notice of  
            delinquency if a corporation fails to file the annual  
            statement required by law, including information advising the  
            corporation of the applicable penalty for failure to timely  
            file the required statement after notice of the delinquency  
            has been provided.  Existing law requires the SOS to certify  
            the name of the corporation to the Franchise Tax Board if the  
            required statement is not provided within 60 days of the  
            notice of delinquency.  Upon certification, the Franchise Tax  
            Board must assess the applicable penalty.  (Corp. Code Sec.  
            2204(a)-(b).) Existing law applies similar language to  
            nonprofit public benefit corporations, nonprofit mutual  
            benefit corporations, and consumer cooperative corporations.   
            (Corp. Code Secs. 6810, 8810, 12670.)

             Existing law  provides that the penalty provided shall not  
            apply to a corporation that on or prior to the date of  
            certification has dissolved or has been merged into another  
            corporation.  (Corp. Code Secs. 2204(c), 6810(c), 8810(c),  
            12670(c).) 

             This bill  would provide instead that the penalty provided  
            shall not apply to a corporation that on or prior to the date  
            of certification has dissolved, has converted to another type  
            of business entity, or has been merged into another  
            corporation or other business entity. 
          
          6.    Existing law  allows for the formation of a corporation by  
            the execution and filing of articles of incorporation by one  
            or more persons, as specified.  Existing law provides that at  
            the time of filing pursuant to this section, a corporation  
            must furnish an additional copy of its articles to the SOS who  
            shall forward that copy to the Attorney General.  Existing law  
            requires that if the corporation was created by the elected  
            legislative body in order to exercise authority that may  
            lawfully be delegated by the elected governing body to a  
            private corporation or other entity, the corporation shall  
            furnish an additional copy of its articles to the SOS who  
                                                                      



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            shall forward the additional copy to the Controller.  (Corp.  
            Code Sec. 5120.) 

             Existing law  provides that upon filing of a certificate of  
            amendment, the articles shall be amended in accordance with  
            the certificate and any change, reclassification or  
            cancellation of memberships shall be effected, and a copy of  
            the certificate, certified by the SOS, is a prima facie  
            evidence of the performance of the conditions necessary to the  
            adoption of the amendment.  Existing law requires that the  
            corporation furnish an additional copy of the certificate of  
            amendment to the SOS who shall forward that copy to the  
            Attorney General.  (Corp. Code Sec. 5817.)  

             This bill  would delete the above requirements that a  
            corporation provide an additional copy of its articles to the  
            SOS, as well as the above requirement that the corporation  
            furnish an additional coy of the certificate of amendment.

          7.    Existing law  permits certain persons or entities to reserve  
            the exclusive right to the use of a name for a limited  
            partnership.  (Corp. Code Sec. 15901.09(a).)

             Existing law  , in relevant part, provides that a person may  
            apply to reserve a name by delivering to the SOS an  
            application that states the name to be reserved and other  
            applicable information, as specified.  (Corp. Code Sec.  
            15901.09(b).) Existing law also authorizes a person that has a  
            reserved name to transfer the name to another person,  
            effective upon delivery to the SOS of a notice of transfer, as  
            specified.  (Corp. Code Sec. 15901.09(d).)  

             This bill  would, instead, provide that, upon payment of a fee  
            prescribed by the Government Code, any person may apply to  
            reserve a name as authorized above, and obtain from the SOS a  
            certificate of reservation of any name not prohibited under  
            existing law, as specified.  

             This bill  would also remove the requirement for specified  
            information from a notice of transfer. 

          8.    Existing law  , in relevant part, provides that a person may  
            reserve the exclusive use of the name of a limited liability  
            company or foreign limited liability company, including an  
            alternative name for a foreign limited liability company whose  
            name is not available, by delivering an application to the  
                                                                      



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            SOS, and requires that the application state the name and  
            address of the applicant and the name proposed to be reserved.  
            (Corp. Code Sec. 17701.09.)

             This bill  would strike the requirement that the person deliver  
            an application to the SOS and specify that if the SOS finds  
            that the name applied for is available, in addition to  
            reserving the name as required under existing law, it must  
            issue a certificate of reservation. 

          9.    Existing law  provides that if a delayed effective date is  
            specified on a record delivered to the SOS for filing, the  
            record may be prevented from becoming effective by a  
            certificate stating that by appropriate action it has been  
            revoked and is null and void, executed in the same manner as  
            the original record and delivered to the SOS for filing before  
            the specified effective date. In the case of certificate of  
            merger, a certificate revoking the earlier filing need only be  
            executed on behalf of one of the constituent parties to the  
            merger. If no such revocation certificate is filed, the record  
            becomes effective on the date specified.  (Corp. Code Sec.  
            15902.06.) 

             Existing law  requires a certificate of limited partnership be  
            filed with and on a form prescribed by the SOS, as specified,  
            in order to form a limited partnership.  Existing law provides  
            that, subject to a provision of Section 15902.06 above, a  
            limited partnership is formed when the SOS files the  
            certificate of limited partnership. (Corp. Code Sec.  
            15902.01.)

             This bill  would instead simply provide that a limited  
            partnership is formed when the SOS files the certificate of  
            partnership. 

          10.  Existing law  lists the manner in which each record delivered  
            to the SOS for filing by a limited partnership must be signed.  
             (Corp. Code Sec. 15902.04.) 

             This bill  would add to that list that a certificate of  
            correction shall be executed in the manner in which the record  
            being corrected was required to be executed. 

          11.  Existing law  lists the signatures necessary for various  
            records delivered to the SOS for filing by a limited liability  
            company.  (Corp. Code Sec. 17702.03.) 
                                                                      



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            This bill  would add to that list the signatures necessary for  
            a certificate of cancellation and for a certificate of  
            correction.  

          12.  Existing law  authorizes a limited partnership or foreign  
            limited partnership to deliver to and on a form prescribed by  
            the SOS for filing a certificate of correction to correct a  
            recovered previously delivered by the limited partnership or  
            foreign limited partnership to the SOS and filed by the SOS,  
            if at the time of filing the record contained false or  
            erroneous information or was defectively signed.   (Corp. Code  
            Sec. 15902.07(a).)  

             Existing law  similarly requires business entities to deliver  
            to and on a form prescribed by the SOS for filing certain  
            other documents, such as a certificate of withdrawal, a  
            certificate of cancellation, or an amendment to the  
            application for registration, as specified. (Corp. Code Secs.  
            15903.06(a)(2), 15906.05(a)(4); 15909.06; 15909.07(a).) 

             This bill  would, in a manner consistent with existing language  
            for filings of other instruments, amend those provisions  
            specify that these filed instruments are to contain the name  
            of the business entity and the SOS's filing number for the  
            business entity.  

          13.  Existing law  governs conversions of various business  
            entities and requires that any certificate of conversion be  
            executed and acknowledged by certain individuals (general  
            partners, etc.) and set forth specified information, such as  
            the name and SOS's file number of the converting business  
            entity.  (Corp. Code Secs. 15911.06(b), 16906(a),  
            16906(b)(4).) 

             This bill  would specify that this information is to include  
            the name and street address of the business entity's agent for  
            service of process, except as specified. 

          14.  Existing law  requires that a limited liability partnership  
            or foreign limited liability partnership file a notice of  
            cessation, as specified, if it ceases to be a limited  
            liability partnership or foreign limited liability  
            partnership.  (Corp. Code Secs. 16954, 16960.) 

             Existing law  provides that a statement of merger or a  
                                                                      



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            certificate of merger, as specified, shall have the effect of  
            the filing of a cancellation for each disappearing partnership  
            of any statement of partnership authority filed by it. (Corp.  
            Code Sec. 16915.)

             This bill  would add that a statement of merger or certificate  
            of merger shall have the effect of filing the notice of  
            cessation required above, if applicable, as well.  

          15.  Existing law  requires that the SOS register as a foreign  
            limited liability partnership any partnership that submits a  
            completed application for registration with the required fee.   
            (Corp. Code Sec. 16959(c).) 

             This bill  would instead provide that if the SOS finds that an  
            application for registration conforms to law and all requisite  
            fees have been paid, the SOS shall issue a certificate of  
            registration to transact intrastate business in this state. 

          16.  Existing law  permits a limited liability company to amend or  
            restate its articles of organization at any time, as  
            specified.  (Corp. Code Sec. 17702.02(a)-(b).)  

             Existing law  provides that in order to restate its articles of  
            organization, a limited liability company must deliver to the  
            SOS for filing a restatement on a form prescribed by the SOS  
            stating, as applicable, the following: (1) the present name of  
            the limited liability company and the SOS's file number for  
            the limited liability company; and (2) the changes the  
            restatement makes to the articles of organization as most  
            recently amended or restated. (Corp. Code Sec. 17702.02(c).)    


             This bill  would, in place of the second requirement above,  
            provide that the limited liability company state the entire  
            text of the articles of organization as amended to the date of  
            filing, except as specified.  
          17.  Existing law  governs certificates of corrections for limited  
            liability companies and foreign limited liability companies,  
            as specified.  (Corp. Code Sec. 17702.06.) 

             This bill  would add to that section that a certificate of  
            correction shall be executed in the same manner in which the  
            record being corrected was required to be executed. 

          18.  Existing law  requires the filing of a certificate of  
                                                                      



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            dissolution upon dissolution of a limited liability company,  
            as specified. (Corp. Code Sec. 17707.08(a).) Existing law also  
            requires the filing of a certificate of cancellation of  
            articles of organization upon the completion of the winding up  
            of the affairs of the limited liability company, as specified.  
             (Corp. Code Sec. 17707.08(b).)

             This bill  would clarify the signature requirements for the  
            above certificates; would add that the certificate of  
            dissolution must also include information specifying the event  
            listed under existing law causing dissolution; and would add  
            that the certificate of cancellation of articles of  
            organization also set forth that upon the filing of the  
            certificate of cancellation, the limited liability company  
            shall be canceled and its powers, rights, and privileges shall  
            cease. 

          19.  Existing law  requires a foreign limited liability company to  
            deliver to the SOS for filing a certificate of cancellation,  
            as specified, in order to its certificate of registration to  
            transact intrastate business in this state. (Corp. Code Sec.  
                                               17708.06.)  
           
            This bill  would specify the signatures required for the above  
            certificate of cancellation and would also specify that in  
            addition to the existing requirement to provide the name under  
            which the foreign limited liability company is authorized to  
            transact intrastate business in this state and the SOS's file  
            number for that foreign limited liability company, the above  
            certificate of cancellation must also state that: (1) a final  
            franchise tax return has been or will be filed with the  
            Franchise Tax Board, as specified; and (2) that upon the  
            filing of the certificate of cancellation the registration of  
            the foreign limited liability company shall be canceled and  
            its right to conduct intrastate business shall cease.  The  
            bill would also clarify that the registration is canceled when  
            the certificate of cancellation becomes effective.   

          20.  Existing law  governs conversions of limited liability  
            companies and specifies that any certificate or statement of  
            conversion shall be executed and acknowledged by all members,  
            except as specified, and shall set forth certain information,  
            including, in relevant part: 
                 the name, form and jurisdiction of organization, and  
               SOS's file number, if any of the converted entity; and 
                 the mailing address of the converted entity's agent for  
                                                                      



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               service of process and the chief executive office of the  
               converted entity.  (Corp. Code Sec. 17710.06(b).)

             This bill  would, instead, require that a certificate of  
            conversion (as opposed to a statement of conversion) set forth  
            all of the following: 
                 the name, form and jurisdiction of organization of the  
               converted entity; 
                 the name, street, and mailing address of the converted  
               entity's agent for service of process; and 
                 the street address of the converted entity's chief  
               executive office. 

          21.  Existing law  , in relevant part, prohibits a foreign limited  
            liability company whose name does not comply with specified  
            law from obtaining a certificate of registration until it  
            adopts, for the purpose of transacting intrastate business in  
            this state, an alternate name that complies with that law.   
            (Corp. Code Sec. 17708.05(b).) Existing law governs changes to  
            a foreign limited liability company's name as well as its  
            alternate name.  (Corp. Code Sec. 17708.05(b).) 

             Existing law  provides that if foreign limited liability  
            companies authorized to transact intrastate business in this  
            state changes its name or alternate name, as specified, the  
            foreign limited liability company shall not thereafter  
            transact intrastate business in this state under that name or  
            alternate name until it delivers an amended application to the  
            SOS for filing.  (Corp. Code Sec. 17708.05(b)(1)(A).)

             Existing law  provides that if the new name of the foreign  
            limited liability company complies with existing requirements,  
            the foreign limited liability company may not adopt an  
            alternate name. (Corp. Code Sec. 17708.05(b)(1)(B).)

             This bill would specify that a foreign limited liability  
            company shall not change its alternate name unless its name  
            does not comply with existing law requirements, as specified.  
            This bill would also grandfather in any foreign limited  
            liability companies that registered to transact intrastate  
            business with an alternate name prior to January 2014. This  
            bill would also clarify the information that must be included  
            in the application for registration and would make other  
            clarifying changes. 

          22.  Existing law  requires that the SOS reinstate to active  
                                                                      



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            status on its records, a business entity for which a court  
            finds either: 
                 the factual representations by a shareholder, member,  
               partner, or other person that are required for the  
               termination document are materially false;
                 the submission of the termination document to the SOS  
               for filing is fraudulent; or
                 other grounds exist warranting reinstatement of the  
               business entity. (Gov. Code Sec. 12261.)

             This bill  would delete the catch-all provision above.  This  
            bill would also specify what information must be included in  
            the order for reinstatement.  The bill would also provide that  
            the court order for reinstatement may be obtained by  
            submitting a petition to the superior court containing the  
            legal and factual basis for reinstatement or as part of a  
            civil action for damages or equitable relief.  This bill would  
            also specify that the SOS shall not be made a party to the  
            proceeding.  


          23.  This bill  would also: 
                 specify the process by which foreign limited  
               partnerships and foreign limited liability partnership  
               could change their name with the SOS; 
                 correct cross-references; and
                 make other technical, non-substantive, or clarifying  
               changes. 

                                        COMMENT
           
          1.   Stated need for the bill

           According to the author: 

            Currently, business filing statutes complicate the automated  
            and manual processing procedures, which ultimately results in  
            certain benefits being made available to some businesses, but  
            not all.  

            This bill seeks to standardize the business filing process to  
            make it more efficient upon completion of the California  
            Business Connect automation project. 

            The bill would makes minor and clarifying changes to achieve  
            two main goals:        (1) [s]tandardize filing processes to  
                                                                      



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            [avoid] unnecessary confusion and inconsistencies for business  
            filers and other SOS customers; and, (2) [a]void unnecessary  
            California Business Connect design and development costs by  
            eliminating technical deficiencies in current law that would  
            add unnecessary complexities to the project.

          The sponsor of this bill, the Secretary of State, Debra Bowen,  
          writes that this bill "improves the Secretary of State's  
          business filing system and supports the development of an  
          automated filing system.  SB 1041 standardizes filing processes,  
          increases efficiency, and improves consistency in the content,  
          services, and public availability of business entity documents."  
           After the completion of that automation filing system, the  
          California Business Connect project, set for 2016, "customers  
          will be able to file documents and request records online 24  
          hours a day, [seven] days a week.  This project will streamline  
          process for business entity, trademark, and Uniform Commercial  
          Code (UCC) filings, as well as special filings not related to  
          business entities." 

          2.    Proposed changes to existing law are in preparation for an  
            automated filing system  

          This bill would make numerous changes throughout the  
          Corporations Code, some of which appear technical, but are  
          geared at streamlining, clarifying, and updating existing law in  
          order to prepare for the SOS's automated filing system, known as  
          the California Business Connect project.  As the development of  
          the system depends in part on the information required to be  
          entered (mandated under law), changes aimed at streamlining  
          requirements across various business entities are arguably  
          necessary to enable the SOS to efficiently and effectively move  
          to an automated system.   
          For example, existing law consistently requires business  
          entities to list an agent for service of process in certain  
          instruments filed with the SOS, but is inconsistent as to issue  
          of when the agent can resign.  Specifically, with respect to  
          corporations, nonprofit public benefit corporations, nonprofit  
          mutual benefit corporations, consumer cooperative corporations,  
          limited partnerships, partnerships, limited liability companies,  
          unincorporated associations and credit unions, existing law  
          permits an agent designated for service of process to file a  
          signed and acknowledged written statement of resignation as the  
          agent. With respect to a handful of these same business entities  
          (corporations, nonprofit public benefit corporations, nonprofit  
          mutual benefit corporations, and consumer cooperative  
                                                                      



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          corporations only), existing law provides that resignation of  
          the agent may also be effective if the agent disclaims having  
          been properly appointed as the agent.  In contrast, current law  
          on limited liability partnerships and foreign limited liability  
          partnerships does not contain either of the above described  
          resignation provisions, even though those business entities must  
          also designate agents for service of process under existing law.  
          (See Corp. Code Secs. 16953, 16959.)  This arguably not only  
          creates advantages for some business entities over others, but  
          it could also require the automated system to have to  
          accommodate these variances. This bill would address such  
          inconsistencies and gaps in current law by amending or adding to  
          the relevant provisions of law for each of those business  
          entities.   

          This bill would also specify that the SOS can destroy or  
          otherwise dispose of any resignation filed after a new form is  
          filed replacing the agent for service of process that has  
          resigned.  This presumably would relieve the SOS from having to  
          maintain manual copies or store additional electronic copies for  
          each change in agent for service of process that has been made  
          in the history of a business entity. 

          At the same time, other changes proposed by this bill would  
          reflect the move from reliance on manual, paper-based processes  
          and toward electronic processes. 

          For example, under existing law, at the time of a corporation's  
          filing of articles of incorporation, a corporation is required  
          to furnish an additional copy of its articles to the SOS who is  
          then required forward that copy to the Attorney General.   
          Similarly, under existing law, if the corporation was created by  
          the elected legislative body in order to exercise authority that  
          may lawfully be delegated by the elected governing body to a  
          private corporation or other entity, the corporation is required  
          to furnish an additional copy of its articles to the SOS who  
          shall forward the additional copy to the Controller.  As the SOS  
          moves toward using an automated filing system, such individual  
          hard copies would no longer be the required, and copies of the  
          electronic filing could be readily generated and forwarded by  
          the SOS. Accordingly, this bill would amend those existing  
          provisions to remove the requirement that the corporation  
          provide any additional copy and instead provide simply that the  
          SOS shall forward a copy of the filed articles of incorporation  
          to the Attorney General or to the Controller. 

                                                                      



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          Likewise to help transition to an electronic filing system, and  
          consistent with language in existing law with respect to some  
          filings already, this bill would clarify that required filings  
          (such as resignations of agents for service of process,  
          certificates of withdrawal, certificates of cancellation, or  
          amendments to applications for registration) are to be provided  
          to the SOS, on a form prescribed by the Secretary of State for  
          filing, containing the name of the business entity and the file  
          number of the business entity, if any.  

          3.   Provisions specific to reinstatement of a business entity  

          Existing law requires that the SOS reinstate to active status on  
          its records a business entity for which the court finds either:  
          (1) the factual representations by a shareholder, member,  
          partner, or other person that are required for the termination  
          document are materially false; (2) the submission of the  
          termination document to the SOS for filing is fraudulent; or (3)  
          other grounds exist warranting reinstatement of the business  
          entity. (Gov. Code Sec. 12261.)  This bill would strike the last  
          catch-all circumstance and clarify the information that needs to  
          be stated in the order for reinstatement, such as the specific  
          grounds for reinstatement as well as a statement that the  
          business entity shall be reinstated from the date of the filing  
          of the court order with the SOS. This bill would also clarify  
          how a party would obtain a court order for reinstatement  
          (whereas existing law is silent), providing that it may be  
          obtained by submitting a petition to the superior court  
          containing the legal and factual basis for reinstatement or as  
          part of a civil action for damages or equitable relief. To this  
          latter point, this bill would specify that the SOS shall not be  
          made a party to the proceeding.  

          Arguably, as the administrator of business filings, the SOS  
          should not be a party to such a proceeding as the grounds for  
          reinstatement are focused on the factual representations of a  
          shareholder, member, partner or other person, or the person who  
          made fraudulent submissions to the SOS.

          4.   Author's amendments
           
          The author offers the following amendments to address additional  
          inconsistencies in existing law and address other drafting  
          issues. 

             Author's amendments:
                                                                      



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             On page 4, line 15, after "The name" insert "of the converting  
            corporation"

            On page 14, lines 10-11, strike "paragraph (1) of subdivision  
            (b)" and insert "subparagraph (B) of paragraph (1) of  
            subdivision (b)"  

            On page 21, lines 36-37, insert "Section 12188 of" before "the  
            Government Code"

            On page 22, line 11, before "notice" insert "signed"

            On page 32, line 38, after "name" insert "of the converting  
            limited partnership"

            On page 34, line 32, after "name" insert "of the converting  
            partnership" 

            On page 50, line 6, after "foreign limited" and before  
            "partnership" insert "liability" 

            On page 50, line 14, after "foreign limited" and before  
            "partnership" insert "liability" 

            On page 52, line 1, before "the name and address" insert "the  
            reserved name and"

            On page 52, line 10, after "containing the name of the limited  
            liability company" insert "or foreign limited liability  
            company" 

            On page 52, lines 11-12, after "file number for the limited  
            liability company" insert "or foreign limited liability  
            company" 

            On page 51, line 22, insert "Section 12190 of" before "the  
            Government Code"

            On page 53, line 4, strike "for filing"

            On page 53, line 6 strike "State," and insert "State for  
            filing,"

            On page 59, line 22, after "Secretary of State's file number"  
            insert "for the foreign limited liability company" 
                                                                      



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            On page 60, line 32, after "name" insert "of the converting  
            limited liability company" 

            On page 66, at the beginning of line 24, insert "(a)"

            On page 66, line 27, renumber "(a)" to "(1)" 

            On page 66, line 30, renumber "(b)" to "(2)" 

            On page 66, line 32, renumber "(c)" to "(b)" 

            On page 66, line 34, strike out "(a) or (b)" and insert "(1)  
            or (2)"

            On page 67, line 8, renumber "(d)" to "(c)"

               
           Support  :  California Chamber of Commerce

           Opposition  :  None Known


                                        HISTORY
           
           Source  :  Secretary of State

           Related Pending Legislation  :  None Known


           Prior Legislation  :  SB 1532 (Pavley, Ch. 494, Stats. 2012),  
          similar to this bill, was enacted to implement changes necessary  
          for the California Business Connect automated system.   
          Specifically, the bill specified that the required address  
          information in business filings is the street address and  
          required business entities to provide a mailing address if not  
          the same as the street address.  SB 1532 also revised  
          requirements with respect to the maintenance of forms filed with  
          the SOS, revised provisions relating to the assignment of filing  
          dates and fees by the SOS, repealed specified provisions  
          relating to special purpose corporations, and made other  
          technical changes.   

                                   **************


                                                                      



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