BILL ANALYSIS                                                                                                                                                                                                    

                                                                       AB 968

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          968 (Williams)

          As Introduced  February 26, 2015

          Majority vote

          |Committee       |Votes |Ayes                |Noes                  |
          |                |      |                    |                      |
          |                |      |                    |                      |
          |Higher          |12-0  |Medina, Baker,      |                      |
          |Education       |      |Bloom, Harper,      |                      |
          |                |      |Irwin,              |                      |
          |                |      |Jones-Sawyer,       |                      |
          |                |      |Levine, Linder,     |                      |
          |                |      |Low, Santiago,      |                      |
          |                |      |Weber, Williams     |                      |
          |                |      |                    |                      |
          |Appropriations  |17-0  |Gomez, Bigelow,     |                      |
          |                |      |Bonta, Calderon,    |                      |
          |                |      |Chang, Daly,        |                      |
          |                |      |Eggman, Gallagher,  |                      |
          |                |      |                    |                      |
          |                |      |                    |                      |
          |                |      |Eduardo Garcia,     |                      |
          |                |      |Gordon, Holden,     |                      |
          |                |      |Jones, Quirk,       |                      |
          |                |      |Rendon, Wagner,     |                      |
          |                |      |Weber, Wood         |                      |


                                                                       AB 968

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          |                |      |                    |                      |
          |                |      |                    |                      |

          SUMMARY:  Requires California public and private educational  
          institutions to indicate on student transcripts when a student has  
          been suspended or expelled.  Specifically, this bill:  

          1)Establishes the following findings and declarations:

             a)   At public and private colleges and universities across  
               California, the student academic transcript is recognized as  
               the official record of a student's academic progress from  
               admission until separation from the institution;

             b)   The transcript is often the only document that must  
               accompany a student in the process of transferring to another  
               institution, and it is thus important for both students and  
               institutions that the transcript accurately reflects the  
               student's performance;

             c)   A violation of a student code of conduct, including the  
               commission of sexual assault, can result in a student being  
               temporarily or permanently separated from an institution;

             d)   Significant inconsistencies exist in current policies and  
               practices related to the notation of disciplinary dismissals  
               on student transcripts;

             e)   The absence of this pertinent information can put a  
               receiving institution and its students at risk, and may raise  


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               liability concerns for the institution from which the student  
               transfers; and,

             f)   The disclosure of student suspensions and expulsions on  
               student transcripts ensures the integrity and transparency of  
               student transcripts and the safety and security of California  

          2)Requires the governing board of each community college district  
            (CCD), the Trustees of the California State University (CSU),  
            the Regents of the University of California (UC), the governing  
            body of each independent institution of higher education, and  
            the governing body of each private postsecondary educational  
            institution to indicate when a student is ineligible to reenroll  
            due to suspension or expulsion on the student's transcript for  
            the period of time the student is ineligible to reenroll.

          3)Provides for reimbursement to CCD's if the Commission on State  
            Mandates determines that this act contains costs mandated by the  

          EXISTING LAW:  Requires the UC Regents, the CSU Trustees, and the  
          governing board of every CCD to adopt specific rules governing  
          student behavior and applicable penalties for violations of the  
          rules; institutions must also adopt procedures by which students  
          are informed of rules and associated penalties.  (Education Code  
          Section 66300)

          FISCAL EFFECT:  According to the Assembly Appropriations  
          Committee, any costs to the UC would be minor and absorbable.  The  
          CSU indicates that the bill's requirement is consistent with its  
          current policy.  The CCDs would incur one-time state reimbursable  
          costs (General Fund Proposition 98 of 1988) estimated at $1,000 to  


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          $3,000 per college, or $120,000 to $360,000 statewide.

          COMMENTS:  Purpose of this bill.  According to the author,  
          ensuring that the various university campuses are communicating  
          with each other is a vital step toward providing a safe learning  
          environment for students.  A standard notation on a student's  
          transcript will notify the university to perform a background  
          check on the potential transfer student so they can best determine  
          whether they should enroll the student into their university.

          Existing practice among California's public institutions.   
          California's public postsecondary education institutions do not  
          currently follow a standard method of noting on an academic  
          transcript when a student is suspended or expelled.  UC makes a  
          general notation when a student is expelled.  CSU makes a general  
          notation if the student is expelled, or suspended for one academic  
          year or more.  Committee staff understands that CCDs provide for a  
          notation on the transcript if a student was expelled for academic  
          reasons, but that there is no standard for notations for students  
          expelled for reasons other than academic deficiencies.  This bill  
          would require all California institutions, public and private, to  
          indicate when a student is ineligible to reenroll due to  
          suspension or expulsion on the student's transcript for the period  
          of time the student is ineligible to reenroll.  

          National standard.  The Association for Student Conduct  
          Administration (ASCA), a national membership based organization  
          that provides education and resources to facilitate best practices  
          of student conduct administration and conflict resolution on  
          college campuses, recommends that all institutions place an  
          appropriate notation on an academic transcript to indicate when a  
          student is ineligible to re-enroll at that institution as a  
          consequence of disciplinary action.  


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          ASCA notes that transcript notations are important, but will not  
          be effective at reducing the risk of violence to a campus absent a  
          comprehensive approach to admissions, review of information, and  
          appropriate action based on that review.  Thus, ASCA also  
          recommends that institutions:

          1)Ask key questions to solicit information about a potential  
            student's conduct and/or criminal history prior to being  
            admitted to the institution;  

          2)Have systemic ways to review and utilize this information in  
            relevant admission decisions, as well as to promote individual  
            student success and safer campus communities; 

          3)Develop and communicate procedures explaining the notation,  
            duration of notation, and retention and release of records; and,  

          4)Communicate these practices to students through their  
            appropriate institutional privacy or other record policies,  
            including via website to current and prospective students. 

          Analysis Prepared by:                                               
                          Laura Metune / HIGHER ED. / (916) 319-3960  FN:  


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