BILL ANALYSIS Ó
SENATE COMMITTEE ON APPROPRIATIONS
Senator Ricardo Lara, Chair
2015 - 2016 Regular Session
SB 573 (Pan) - Statewide open data portal
-----------------------------------------------------------------
| |
| |
| |
-----------------------------------------------------------------
|--------------------------------+--------------------------------|
| | |
|Version: May 5, 2015 |Policy Vote: G.O. 7 - 1 |
| | |
|--------------------------------+--------------------------------|
| | |
|Urgency: No |Mandate: No |
| | |
|--------------------------------+--------------------------------|
| | |
|Hearing Date: May 18, 2015 |Consultant: Mark McKenzie |
| | |
-----------------------------------------------------------------
This bill meets the criteria for referral to the Suspense File.
Bill
Summary: SB 573 would require the Governor to appoint a Chief
Data Officer (CDO), who would create an inventory of all
available data in the state and create a statewide open data
portal that is accessible to the public. The bill would also
require all state agencies to appoint a data coordinator and to
identify and publish all available data sets on the statewide
open data portal by January 1, 2022, pursuant to a specified
schedule.
Fiscal
Impact:
CDO : Annual staffing costs of approximately $293,000 annually
for an appointed Chief Data Officer and one data liaison.
SB 573 (Pan) Page 1 of
?
(General Fund)
Open data portal : Costs to create a statewide open data portal
could be as low as $125,000 to update the existing data.ca.gov
website, or approximately $234,000 for the Department of
Technology to create the portal (General Fund). Ongoing costs
for maintenance and hosting could be in the range of $500,000
to $1 million annually. These operating costs could
eventually be spread to participating agencies through the
Office of Technology Services rate structure, but would
initially be from the General Fund.
State agencies : Unknown major costs, potentially over ten
million annually in the aggregate, for over 200 state entities
to appoint a data coordinator, identify data sets, create a
plan for publication, redact confidential information and
prepare data for publication, publish data on the open portal,
and update data sets as necessary. Costs would vary among
state agencies depending on each entity's function and
inventory of public data. For illustrative purposes, the
Office of Statewide Planning and Development will spend
approximately $220,000 this year on its open data project.
Smaller state entities with limited public data sets would
likely incur expenditures in the tens of thousands annually,
while larger agencies are likely to incur costs in the
hundreds of thousands annually. (General Fund/Special Funds)
Background: Existing law, the California Public Records Act, declares that
"access to information concerning the conduct of the people's
business is a fundamental and necessary right of every person in
this state" and generally requires governmental records to be
disclosed to the public, upon request, unless an agency is
exempted from doing so for a specific reason. Existing law
requires a public agency to make non-exempt electronic public
records available in any electronic format in which it holds the
information or, if requested, in an electronic format used by
the agency to create copies for its own or other agencies' use.
Existing law also authorizes a public agency to charge to the
requestor the direct cost of producing the electronic public
record. The requestor of an electronic public record must also
pay the cost of producing a copy of the record, including the
cost to construct the record, or the costs of data compilation,
extraction, or programming to produce the record if certain
SB 573 (Pan) Page 2 of
?
conditions apply.
California has a centralized data portal at Data.CA.gov. The
portal contains state government data from various state
agencies, some of which is in raw, machine-readable formats that
can be reformatted and reused in different ways. According to
the Data.CA.gov website, more than 100 million data records are
available through the portal including: vital statistics such as
population, birth, death, and marriage data; more than 50
million data records on education; California port import/export
data; state highway traffic data; data on vehicle accidents,
fatalities, and injuries; tourism data; water resource data; and
geospatial data. The website has a search function for several
of the datasets, charts, and graphs. Some of the datasets are
available in variety of open formats including CSV, XLS, KML,
TXT, and XML.
Some state entities, including four departments within the
Health and Human Services Agency and the State Controller's
Office, have created their own open data portals.
Proposed Law:
SB 573 would require the Governor to appoint a CDO by June 16,
2016, who reports to the Secretary of Government Operations, and
require the CDO to create a statewide open data portal comprised
of all state agency data, in cooperation with the Department of
Technology. Specifically, this bill would:
Require "agencies," defined as including state agencies,
authorities, boards, bureaus, commissions, councils,
departments, divisions, or offices, to:
o Appoint a data coordinator by August 1, 2016 who is
responsible for compliance with the provisions of the
bill. The data coordinator may appoint a data steward
for each available data set.
o Identify any data set within the agency by October
1, 2016 and transmit the inventory to the CDO.
o Create a plan for publication of any inventory by
November 1, 2016.
o Publish the inventory on the statewide open data
portal, in compliance with all state and federal privacy
laws and regulations as follows:
§ At least 10 percent of its data sets by
SB 573 (Pan) Page 3 of
?
January 1, 2018.
§ At least 35 percent of its data sets by
January 1, 2019.
§ At least 65 percent of its data sets by
January 1, 2020.
§ At least 90 percent of its data sets by
January 1, 2021.
§ 100 percent of its data sets by January 1,
2022.
Require the CDO to create an inventory of all available data
in the state by October 1, 2016.
Require the CDO to create an open data working group,
comprised of each agency's data coordinator, by October 1,
2016. The working group would meet at least quarterly to
assess progress, discuss and recommend policies and
guidelines, share best practices, and coordinate data sharing.
Require the CDO, in cooperation with the Department of
Technology, to create a statewide open data portal by January
1, 2017, and authorize the CDO to use the existing data.ca.gov
website for these purposes.
Require the CDO, in consultation with the Attorney General, to
publish a specified set of guidelines for use by each agency
by January 1, 2017.
Require the CDO to create a "statewide open data roadmap," as
defined, after each agency assesses its data inventory, and
publish the open data roadmap on the statewide open data
portal.
Require the CDO to publish a listing of all data that may be
provided to the public, subject to any state or federal
privacy laws or regulations, as specified.
Require the statewide open data portal to include links to
websites of state agencies that publish data on the open data
portal.
Require the CDO to ensure that at least 150 data sets have
been published on the statewide open data portal by June 1,
2017.
Require the CDO to make the statewide open data portal
available, at no cost, to any local agency interested in using
the site for publishing its data.
Require the CDO to publish an annual progress report for open
data within the state, beginning on January 1, 2018, that
includes an assessment of outcomes, innovations, and state
agency collaboration, and whether there have been resulting
costs savings.
SB 573 (Pan) Page 4 of
?
Related
Legislation: SB 1215 (Ting), the California Open Data Act,
would establish the position of Chief Data Officer, who is
responsible for working with state agencies and experts to
create a California Open Data Standard and centralized internet
portal to host public data from state agencies that is
accessible to the public. SB 1215 is currently on the Assembly
Appropriations Committee's Suspense File.
-- END --