BILL NUMBER: SB 742	CHAPTERED  09/07/99

	CHAPTER   360
	FILED WITH SECRETARY OF STATE   SEPTEMBER 7, 1999
	APPROVED BY GOVERNOR   SEPTEMBER 7, 1999
	PASSED THE SENATE   AUGUST 19, 1999
	PASSED THE ASSEMBLY   JULY 15, 1999
	AMENDED IN ASSEMBLY   JULY 12, 1999
	AMENDED IN SENATE   APRIL 28, 1999

INTRODUCED BY   Senator Brulte

                        FEBRUARY 24, 1999

   An act to add Section 12236 to the Government Code, relating to
the Secretary of State, and making an appropriation therefor.


	LEGISLATIVE COUNSEL'S DIGEST


   SB 742, Brulte.  Secretary of State:  Local Government Records
Program.
   Existing law authorizes the governing body of a county or city,
with the consent of the Secretary of State, to transfer to the
Secretary of State for inclusion in the State Archives official items
that it deems have historic interest or value and that are in the
custody of any officer or county or city.
   This bill would require the Secretary of State to establish the
Local Government Records Program, to be administered by the State
Archives, for the purpose of establishing guidelines for local
government records retention and providing archival support to local
agencies in this state.  The bill would require the Secretary of
State to establish, publish, update, and maintain on a permanent
basis guidelines for local government records retention.  The bill
would provide that the program is primarily responsible for the
performance of specified functions.
   This bill would appropriate $40,000 to the Secretary of State's
office to carry out this program.
   Appropriation:  yes.


THE PEOPLE OF THE STATE OF CALIFORNIA DO ENACT AS FOLLOWS:


  SECTION 1.  Section 12236 is added to the Government Code, to read:

   12236.  (a) The Secretary of State shall establish the Local
Government Records Program to be administered by the State Archives
to establish guidelines for local government records retention and to
provide archival support to local agencies in this state.
   (b) The Secretary of State shall establish, publish, update, and
maintain on a permanent basis guidelines for local government records
retention.  The Secretary of State may consult with appropriate
professional organizations representing city, county, and special
district records administrators regarding the establishment of these
guidelines.
   (c) The program shall be primarily responsible for the performance
of the following functions:
   (1) Publish the guidelines developed pursuant to subdivision (b)
in paper form initially and on the Internet web site for the
Secretary of State.
   (2) Monitor and review changes in state laws and administrative
regulations that pertain to local government records retention.
   (3) Monitor practices and procedures in records administration
that have bearing on local government records retention and
management.
   (4) Update published guidelines on a current and timely basis as
changes occur.
   (5) Make supporting information about state laws and
administrative regulations that pertain to local government records
retention available to local government agencies.
   (6) Function as the liaison for the State Archives with
appropriate professional organizations.
   (7) Maintain communication with individual local government
agencies.
   (8) Consult and provide information and advice to local government
agencies on archival practices.
   (9) Consult and provide information and advice to local government
agencies on history and heritage.
  SEC. 2.  The sum of forty thousand dollars ($40,000) is hereby
appropriated from the General Fund to the Secretary of State's office
in order to carry out effectively the program established pursuant
to this act.  The moneys shall be used to establish and support one
permanent archivist position.