BILL NUMBER: AB 2266	AMENDED
	BILL TEXT

	AMENDED IN ASSEMBLY  APRIL 14, 2010

INTRODUCED BY   Assembly Member Bradford

                        FEBRUARY 18, 2010

   An act to amend Section 35254 of the Education Code, relating to
school district records.


	LEGISLATIVE COUNSEL'S DIGEST


   AB 2266, as amended, Bradford. School district records.
   Existing law requires the Secretary of State, in consultation with
the Department of General Services, to approve and adopt appropriate
standards for the purpose of storing and recording documents in
electronic media and requires the standards to include a requirement
that a trusted system, as defined, be used.
   Existing law authorizes the governing board of a school district
to make photographic, microfilm, or electronic copies of records of
the district and to destroy the original after the copy is made if
provision is made for permanently maintaining the copy in the files
of the district, except that an original record that is basic to a
required audit is prohibited from being destroyed before the second
July 1st after the completion of the audit.
   This bill would authorize  copies when provisions are made
for permanently maintaining the copies in a trusted system, as
defined, and the reproductions are made in compliance with specified
minimum standards or guidelines, or both   the
destruction of an original of a school district record of which a
copy has been made if the governing board of a school district
annually certifies that provisions are made to maintain the copies in
a trusted system, as defined, and the copies are made in compliance
with specified standards, regulations, or requirements. The bill
would state that these provisions do not relieve the governing board
of a school district from a requirement in law to produce an original
record that is basic to a required audit, unless that record can be
reproduced from the copy that was made from the original record 
.
   Vote: majority. Appropriation: no. Fiscal committee: no.
State-mandated local program: no.


THE PEOPLE OF THE STATE OF CALIFORNIA DO ENACT AS FOLLOWS:

  SECTION 1.  Section 35254 of the Education Code is amended to read:

   35254.   (a)    The governing board of any
school district may make photographic, microfilm, or electronic
copies of any records of the district. The original of any records of
which a photographic, microfilm, or electronic copy has been made
may be destroyed  when provisions are made for permanently
maintaining the photographic, microfilm, or electronic copies in a
trusted system, as defined in Section 12168.7 of the Government Code,
and the reproductions are made in compliance with the minimum
standards or guidelines, or both, as recommended by the American
National Standards Institute or the Association for Information and
Image Management for the recording of permanent records or
nonpermanent records.   if the governing board of the
school district certifies in each fiscal year, by a motion of the
board duly passed and adopted, that provisions are made to ensure
that the photographic, microfilm, or electronic copies of any records
of the school district meet both of the following requirements:

    (1) They are maintained in a trusted system, as defined in
subdivision (c) of Section 12168.7 of the Government Code. 
    (2) They are made in compliance with standards or regulations
approved and adopted by the Secretary of State pursuant to
subdivision (b) of Section 12168.7 of the Government Code or, until
standards and regulations are approved and adopted, in compliance
with the requirements of subdivision (d) of Section 12168.7 of the
Government Code. 
    (b) This section does not relieve the governing board of a
school district from any requirement in law to produce an original
record that is basic to a required audit, unless that record can be
reproduced from the photographic, microfilm, or electronic copy that
was made from the original record.